Submit Late-Breaking Scientific Poster Abstracts for the AAPM 2019 Annual Meeting

Late-Breaking Abstract submissions will be accepted for the American Academy of Pain Medicine 35th Annual Meeting. The SUBMISSION DEADLINE for this Late-Breaking Call for Scientific Poster Abstracts is Monday, January 21, 2019 at 11:59 p.m. CT.

Criteria for Late-Breaking Abstract Submissions

  • The research is limited to highly significant and timely research abstracts that were not available by the September 11, 2018 AAPM 35th Annual Meeting abstract submission deadline.
  • Only abstracts that are deemed to be of high scientific priority and which merit presentation will be considered as part of the Late-Breaking Abstract category.
  • Late-Breaking Abstracts cannot be a revision of an abstract submitted during the original AAPM 35th Annual Meeting abstract submission process.
  • Late-Breaking Abstracts must not have been submitted, presented, accepted for presentation or published in any other scientific venue.

Guidelines for Late-Breaking Abstract Submissions

  • Authors may submit only one Late-Breaking Abstract.
  • An abstract may only be submitted to the AAPM 35th Annual Meeting once. Duplicate abstracts (reporting the same data) that are submitted under a different author will not be considered.
  • Case studies & case reports CANNOT be submitted as abstracts.
  • Late-Breaking abstracts will be published exactly as they are submitted, with no exceptions. Proofread your abstract before it is submitted to avoid errors.

Late-Breaking Abstract Publication

  • Late-Breaking abstracts will be published in Pain Medicine, the official journal of AAPM. Late-breaking abstracts will publish online in Advance Access on approximately February 18, 2019 and subsequently in April 2019 (Volume 20, Issue 4.)

PLEASE READ THE FOLLOWING INFORMATION AND INSTRUCTIONS BEFORE PROCEEDING.

Important Dates and Meeting Information

  • Late-Breaking submission deadline – Monday, January 21, 2019 at 11:59 p.m. CT
  • Submitter/Presenter/Notification Information: The submitter of the poster will be considered the first (primary) author. Please do not submit this abstract if you are not the true first author. One author must be designated as the presenter of the poster. The presenter need not be the first author, but must have been involved in the research. All abstract correspondence will be sent to the submitting author (first author), who will be responsible for acting as abstract coordinator and must forward correspondence to the presenter and additional co-authors as necessary. Please note that you must agree to all terms on the "Agreement" tab as you submit an abstract.
  • Notification - Abstract decision notification will be made to the abstract submitter ONLY in late January 2019. All abstract correspondence will be sent to the submitting author (first author), who will be responsible for acting as abstract coordinator and must forward correspondence to the presenter and additional co-authors as necessary.
  • Poster Sessions and Presentations - Accepted abstracts will be presented as posters. Posters will be mounted on 4 ft high x 8 ft long fabric covered boards provided by the association. Late-Breaking posters will be on display in the Resource Center starting on Thursday, March 7 2019 at 5:45 pm through Saturday, March 9, 2019 at 11:15 am.

    In addition, each late-breaking poster will be displayed during scheduled poster sessions:

    Mile High Ballroom – Colorado Convention Center – Denver, CO

    Thursday, March 7, 2019
    Poster Setup: 2:45 – 5:45 PM
    Required Poster Presenter-Attended Sessions 5:45 – 7:15 PM

    Friday, March 8, 2019
    1• Required Poster Presenter-Attended Sessions 10 – 11 AM
    2• Required Poster Presenter-Attended Sessions 2:45 – 3:45 PM
    3• Required Poster Presenter-Attended Sessions 6 – 7:30 PM

    Saturday, March 9, 2019
    Poster Sessions and Exhibits (Poster Author attendance optional but recommended) 10:15 – 11:15 AM
    Teardown 11:30 AM – 1 PM

    Poster presenters are required to be present at their posters and available for questions during AT LEAST the yellow-highlighted sessions shown above, and are required to register and submit payment for Annual Meeting registration. After their presentation, all posters must be picked up by the date and time noted on their posterboards. Abandoned posters will be discarded if not picked up during the teardown period.

  • Registration & Hotel - Poster presenters must register for the Annual Meeting and are responsible for related registration fees. Presenters are encouraged to reserve hotel accommodations at the Hyatt Regency Denver as early as possible to ensure that space is available. Annual Meeting online registration is now available via http://annualmeeting.painmed.org
  • Expenses - Accepted poster presenters are responsible for all expenses related to their presentations, including, but not limited to meeting registration, air and ground travel, lodging, meals, and incidentals. The Academy does not have a scholarship program to pay costs for poster presenters.

Abstract Submission Information/Instructions

Abstracts for this call can be submitted through January 5, 2019. Your abstract will automatically be sent to the AAPM education department office after you have completed all prerequisites and clicked submit. Hard-copy abstract submissions cannot be accepted.

Please complete all information requested on the electronic submission form, including the following:

  • Poster Title. Capitalize appropriate words, Please DO NOT enter all words in upper case.
  • Clinical Category that best describes the focus of your poster abstract.
    • Basic Science
    • Epidemiology/Health Policy/Education
    • Pharmacologic
    • Procedures
    • Psychosocial
    • Rehabilitation
    • Translational
  • Abstract Text Body - In 250 words or less, provide an accurate, succinct and informative representation of the content you plan to present. The recommended abstract format includes: Introduction/Statement of the Problem, Materials and Methods, Results, and Conclusions. A statement regarding the protocol used to recruit human subjects and obtain appropriate IRB approval should be included in the "Materials and Methods" section.
    • Commercialism - Presentations must avoid any semblance of commercialism: those constituting promotion and advertising are prohibited. Abstracts that constitute promotion and advertising will not be accepted. If the project has been underwritten to any extent, a clear acknowledgement stating the nature of the support and identifying the source must be included.
    • Commercial Support – Submitting authors must disclose all financial relationships they may have with any commercial interests. Posters should conform to the ACCME standards on Commercial Support and FDA Guidelines regarding promotion of FDA regulated products. Commercial interest as defined by the ACCME is: any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients.
    • Statements made in abstract and poster presentations are the sole responsibility of the author or presenters. Statements should not be viewed as or considered representative of any formal stance or position taken on any subject, issue, or product of the American Academy of Pain Medicine.
  • Funding received - Identify and list funding received for this project.
  • References - All noted references will be included on the AAPM website. Only the first three references listed will be printed in Pain Medicine. These references are not included as part of the 250 word limit of the abstract text.
  • Publication - Indicate if this abstract has been previously published or accepted for publication. Abstracts that have been previously published, or have been accepted for publication, are eligible to be presented as posters at the meeting but will not be published in Pain Medicine.
    • Figures, tables, and photos will not be published in Pain Medicine.
    • Only the first three references listed will be printed in Pain Medicine.
  • Co-Author Information - Enter first name, last name, credential (i.e. MD, PhD), email address, professional affiliation and department (i.e. George Washington University, anesthesiology).
  • Presenter Identification - One author must be designated as the presenter of the poster. The presenter need not be the first author, but must have been involved in the research.
  • Acceptance of Terms - The primary author submitting the abstract must agree to all following terms on the "Agreement" tab as the abstract is entered in order for the abstract to be submitted to AAPM.
    • The abstract is being submitted with full knowledge and consent of all contributing authors.
    • All information provided regarding funding, conflict of interest, and publication status is complete and accurate.
    • The material being submitted does not violate the copyright of any third party.
    • Any animal studies conform to the "Guiding Principles in the Care and Use of Animals" of the American Physiological Society. Human experimentation has been conducted according to a protocol approved by the Institutional Committee on Ethics of Human Investigation (IRB), or if no such committee exists, the study conforms to the principles of the Declaration of Helsinki of the World Medical Association.
    • The submitter is the first author, not submitting for a third party, and will also act as abstract coordinator.
    • The poster presenter or a co-author will present the poster at the Annual Meeting, and will report if the presenting individual changes.
    • Recognition that poster presenter is able to cover the expenses they incur in registering for and attending the Annual Meeting.
    • Agreement that accepted abstract will be presented as a poster, that they will follow preparation guidelines, and when poster information will be published and in what forms. Please note that poster information will not be available for viewing until the official start date of the AAPM Annual Meeting. Additional publication information is noted above.
    • Agreement that submitter will follow up with abstract co-authors to ensure that they complete profile information in the submission tool, and lack of compliance will result in omission of co-author’s name.
    • Abstract is original work that does not infringe on the rights or interests of any third party, and that it will be free of commercial bias.
  • Figures and Tables - You may upload up to three figures and tables that do not count toward the word count of your abstract. If your abstract is accepted, please note that figures/tables will not appear in Pain Medicine.
  • Selection Criteria and Evaluation - Members of the AAPM Scientific Poster Abstract Committee will review each submission on the following criteria: (a) improves knowledge, competence, or performance; (b) innovative solutions to current issues; (c) well written and clearly communicated; (d) broad appeal to the interests of AAPM members and affiliate members; (e) scientific rigor; (f) free of commercial bias.

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